General Terms and Conditions

1: Acceptance:

These terms and conditions shall govern Aero Accessories and Repair Inc. (“Aero”) Purchase Order for any goods and services (the “Product”) purchased by Aero from Vendor and shall become a binding agreement when accepted by Vendor either by signing and returning the acknowledgement copy or by partial or commencement of performance by Vendor. No variance in any of terms, conditions, delivery, quantity or specifications shall be binding upon Aero unless expressly accepted by Aero in writing and the failure of Aero to specifically object to any or all terms and conditions suggested by the Vendor shall not be deemed an acceptance of such terms and conditions. Any terms and conditions of sale of the Vendor shall have no force and effect and Vendor expressly waives the use of its own general terms and conditions. Aero assumed no responsibility for materials shipped without a signed Aero Purchase Order. Vendor will grant Aero, their customer, and regulatory authorities the right of access to all facilities involved in the order and to all applicable records.

2: Documentation and Trace Paperwork:

Any Product purchased by and sent to Aero shall be received with all relevant documentation as per current law and/or regulations and/or any Purchase Order’s instruction. Unless otherwise agreed in the Purchase Order, Aero requires the following documentation for each Product listed on the Purchase Order:

1– FAA 8130-3 FORM, UK CAA FORM 1 AND EASA FORM 1 REQUIRED FOR AIRWORTHY PARTS OR CERTIFICATE OF CONFORMANCE FOR STANDARD PARTS MATERIAL CERTIFICATION OR ATA106 TRACE DOCUMENTS CONTAINING THE FOLLOWING:

(A). SOURCE OF THE PART, TRACEABLE AND DOCUMENTED TO AN FAA 14 CFR 121, 129, 135, 145 CARRIER OR PRODUCTION APPROVED HOLDER.

(B). STATEMENT THE PART IS NON-INCIDENT OR ACCIDENT RELATED AND HAS NOT BEEN SUBJECT TO SEVERE STRESS, HEAT, AND/OR CORROSION.

(C). STATEMENT THE PART IS NOT PROCURED FROM ANY GOVERNMENT OR MILITARY SOURCE.

(D). ALL AD’S APPLICABLE TO THE PART/UNIT TO HAVE BEEN ACCOMPLISHED AND DOCUMENTED.

2– TEARDOWN REPORT REQUIRED FOR AIRWORTHY PARTS IN OVERHAULED, REPAIRED, TESTED + / OR MODIFIED CONDITION.

3– SHELF LIFE LIMITED ITEMS MUST HAVE A MINIMUM OF 70% SHELF LIFE REMAINING AND THE LIMIT DATE MUST BE ON THE VENDORS PAPERWORK.

4– MATERIAL SAFETY DATA SHEETS (MSDS) AND TECHNICAL DATA SHEETS MUST BE SUPPLIED WITH ALL CHEMICAL PRODUCTS.

Failure to provide any documentation shall be a cause of rejection of the Product and provision of Article 3 may apply at Aero’s discretion.

5– Other Quality Requirements:

– Must utilize sound product safety principles to enhance product and employee safety.
– If Stated on the Purchase and/or Repair Order customer-designated or approved external providers, including process sources (e.g., special processes) must be used.
– Notify Aero of nonconforming processes, products, or services and obtain approval for their disposition;
– Have a process to prevent the use of unapproved parts.
– Have a process for Counterfeit Parts Prevention.
– Notify Aero of changes to processes, products, or services, including changes of their external providers or location of repair services.
– Must retain documented information for a period of 2 years for Maintenance, Repair, and Overhaul.
– Must allow right of access by Aero, our customers, and regulatory authorities to applicable areas of the facilities and to applicable documented information.
– Must retain documented information for a period of 7 years for purchased parts/materials, etc.
– Must retain documented information for 10 years for life limited parts.

Must ensure that employees are aware of:
– their contribution to product or service conformity;
– their contribution to product safety;
– their importance of ethical behavior;

Product malfunctions, defects, and unairworthy conditions have to be reported to the concerned stakeholders.
Vendor has the requirement to flow down to sub-tier suppliers the applicable requirements in the purchasing documents, including key characteristics where required.

If after delivery, a part non-conformity is apparent, vendor must advise AERO as soon as possible.